JOB DESCRIPTION

Location: Hybrid | Downtown, Toronto

Duration: 6 months

Our client a leading financial institution in Downtown Toronto, is looking for an Administrative Assistant – Proficient to answer and screen telephone calls and direct messages and calls to the appropriate person. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

Typical Day in role:

• Process client’s transaction/estate settlements through the bank.
• Wealth Management in-house system.
• Review and sort incoming mail, deliver to appropriate person
• Make domestic and international travel arrangements and schedule appointments as needed
• Coordinate meetings (setting up conference calls, scheduling meeting rooms, arranging reservations/catering, etc.)
• Manage calendar including scheduling meetings, rooms and appointments
• Track expenses and manage corporate credit cards
• Perform other administrative duties including filing, photocopying, faxing and ordering and maintaining office supplies, office relocations, phone, computer service
• Gather information and conduct research as required

Must-Have Skills:

• Intermediate level of MS Office
• 1-4 years experience
• Basic industry and business function knowledge

Nice-To-Have Skills:

• Previous experience with Wealth Management

Soft Skills Required:

• Interpersonal skills, teamwork, problem solving, time management, critical thinking and professionalism

Education:

• Highest Education

Finance professional is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.