Project Control Officer

JOB DESCRIPTION

Location: Hybrid | Downtown, Toronto

Duration: ASAP to 10/30/2026

Our client a leading financial institution in Downtown Toronto, is looking for a Project Control Officer to champion a high-performance environment and contribute to an inclusive work environment. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

Typical Day in role:

  • Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.
  • Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner
  • Provide feedback or status updates regarding assigned tasks related to the project.
  • Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
  • Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
  • Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
  • Multitask on several projects workstreams.
  • Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required
  • Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.
  • Actively pursue effective and efficient operations of his/her respective areas in accordance with bank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.

Must-Have Skills:

  • A post-secondary degree or relevant equivalent work experience
  • 5+ years of project coordination and/or management experience supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget
  • 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM
  • Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
  • Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Nice-To-Have Skills:

  • Capital market products knowledge.
  • Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)
  • Familiarity with IT concepts, methodology and vocabulary.
  • Experience working on projects at big 5 banks in Canada
  • Thorough knowledge of a Bank’s formal and informal organizational structure

Soft Skills Required:

  • Business results orientation.
  • Ability to work collaboratively in a team environment under tight deadlines.
  • Disciplined, objective and open-minded approach to accountabilities.
  • Attention to detail and organizational skills required to work on multiple competing priorities.
  • Excellent communication skills, both orally and through written/pictorial reporting.
  • Solid problem-solving and analytical skills to creatively develop unique solutions/approaches to resolve issues
  • Ability to work with large quantities of data and organize results
  • Perseverance, flexibility, and efficiency to overcome challenges standing in the way of successful project completion

Education:

  • Post-secondary degree
  • Project Management or Business Analysis designation (e.g., PMP, CBAP)

Finance professional is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.