Administrative Assistant – Advanced

JOB DESCRIPTION

Location: Hybrid | Downtown, Toronto

Duration: 12 months

Our client a leading financial institution in Downtown Toronto, is looking for an Administrative Assistant – Advanced to Process FX client cash/trade instructions. The successful candidate will have the opportunity to work with one of the Top 5 Banks in Canada.

Typical Day in role:

In this FX Operations role, candidate will work with the FX pre-execution operational team and will be assigned to focus on the daily processes relating to the following:

  • Daily tasks will be to upload client FX instructions into our system for booking, making sure they are done in a timely manner not to miss pricing deadlines.
  • Investigate reconciliations, and queries from client and internal business units.
  • Execute operating procedures that ensure the accuracy, timeliness and completeness of all processes.
  • Run macros to complete daily tasks.
  • Provide direct support and guidance to their cohorts, analyst and provide assistance to the FX Operations team as a whole.
  • Provide superior client experience and strengthens relationship with internal and external stakeholders.
  • FX journal postings in the Trust Custody system.
  • Daily tasks will also include validation and reconciliation of entries against the report, investigation pertaining to FX related journal entries and completion of daily End of Day checklist.

Must-Have Skills:

  • Minimum 2 years related Market Services Operations experience.
  • MS (Excel, Access, User Interface, Outlook) -Proficient
  • FX background – will be handling several trading desks, so need a quick learner able to work in fast paced environments and is able to prioritize

Nice-To-Have Skills:

  • Solid knowledge of FX Operations specifically for FWDs, SPOTS and Swaps and market practices with particular emphasis on operational processes for such transactions.

Soft Skills Required:

  • Ability to work in a fast-paced, multi-faceted environment, demonstrating problem-solving and critical thinking skills and multitasking
  • Deliver stellar results
  • Excellent communication and interpersonal skills.
  • Strong ability to articulate communications both orally and through email to ensure transparency
  • Strong ability to work within a team environment.

Education: Highest Education

Finance professional is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.